How PMaaS Solves Common Project Management Staffing Problems

March 13, 2024 | by Carrie Capili

Put yourself in this PMO Director’s shoes for a moment: A major acquisition project is on the horizon, and it’s bigger than any that your organization has taken on before. You’ll need to find and hire a ton of new project management talent, speed up an arduous onboarding process, and navigate the intricacies of remote collaboration, all while managing the responsibilities you already have. 

Unfortunately, this is a narrative many organizations know all too well. Small project management departments or PMOs manage fine day-to-day but then find themselves staring down a multi-million-dollar program and can’t scale fast enough to keep up with deadlines.

Project Management as a Service (PMaaS) helps organizations tackle this without overextending. It propels organizations into a future where project success isn’t just a goal; it’s a well-executed reality.

 

Common Staffing Problems Faced by Project Management Leaders

In the complex landscape of project management, organizations grapple with multifaceted staffing challenges that have far-reaching implications for project success, including: 

High Demand for Specialized Skills

In an era characterized by rapid technological advancements, there is a burgeoning demand for professionals with highly specialized skills. You or human resources has to find new hires through an enormous, unfiltered database with thousands of possible project managers, in which specialized skills are scarce.

Difficulty in Finding and Retaining Skilled Professionals

Attracting and retaining skilled professionals remains a persistent challenge. The competitive nature of the talent market, coupled with the evolving expectations of skilled individuals, makes it arduous for organizations to secure and maintain a workforce that aligns seamlessly with project requirements.

Long Onboarding Process Causing Delays 

The challenge of finding and retaining skilled professionals in project management is often compounded by a lengthy 30 to 90-day onboarding period. This can become a bottleneck, causing delays in integrating new talents into project teams. 

Inadequate Staffing Creating Delays in the Project Timelines

Inadequate staffing directly impacts project timelines, often leading to delays in deliverables and compromising project schedules. The domino effect of such delays can jeopardize the overall success of the project, tarnishing organizational reputation and stakeholder confidence.

The PMaaS Solution:

Efficient Hiring Cuts Down on Time-Consuming Talent Searches

PMaaS leverages a highly tuned and refreshed database of qualified candidates to pair you with the right fit for your company, allowing organizations to swiftly identify the right talent. You don’t have to spend days searching through unfiltered databases or scanning resumes to find candidates with the right skills. This significantly reduces the time traditionally associated with sourcing highly skilled professionals.

 

Streamlined Onboarding Ensures Quick Integration into Project Workflows

A long onboarding process in a major project means that when someone is hired who ends up being the wrong fit, days, if not weeks, of productive time are wasted.  

PMaaS facilitates a standardized and streamlined onboarding process, ensuring that new staff are quickly acclimated to project goals, methodologies, and team dynamics. The service includes:

• Training new project managers and familiarizing them with company culture,
• Finding and providing the proper resources
• Dealing with the host of issues normally delegated to departments across the organization, such as billing and accounting, salary and negotiations, insurance and benefits, employment packages, and employee performance evaluations.
• Offboarding quickly when necessary

This approach enhances the overall efficiency of your project and keeps the common HR delays at bay.

 

Facilitating Remote Collaboration for Seamless Project Teams

The current business landscape often demands remote collaboration, presenting unique challenges in communication and team management. 

PMaaS leverages advanced technological solutions and best practices to foster seamless collaboration among remote teams. This ensures that despite geographical distances, project teams remain interconnected and operate cohesively.

This also opens up the organization’s talent pool to reach more highly skilled professionals outside the immediate area, which can provide additional expertise and business value.

Need to know more? See how Project Management as a Service (PMaaS) can enhance organizational performance in challenging times in our research brief, Project Management as a Service: How Organizations Can Thrive in Challenging Times.

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